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You can't talk about office programs without mentioning Microsoft Word.And we are facing the most used and award -winning text processor in history.Being part of the Office Suite, Word has become the standard when creating documents both at educational and labor level, being an indispensable tool for any Windows user.
While all at some point we have used this useful program, we are not always clear what Word is or how it works.And this text processor is a more complex tool than it seems to the naked eye.That is why in today's article we will offer you a guide for Word beginners accompanied by the best tutorials to learn to use their most advanced functions.We hope it helps you!
What is Word and what is it for?
Microsoft Word is the most used text processor on the planet.In fact, its popularity is such that it is estimated that one in seven people has used or will use this program during the course of your life.As the name implies, the basic function of Word is to create documents, so it is a fundamental tool in both a work and educational environment.In addition to this, it also allows you to edit documents already created, edit them, change their format, print them and share them quickly and easily.
Word is included in the Office office suite with programs such as Excel, PowerPoint, Outlook, Access and Onenote.It is, however, one of its favorite applications thanks to its versatility and compatibility with the rest of the market text processors.In addition to this, recently MS Word has made the leap to the cloud also offering a useful online version included in the Office 365 subscription.
How does Word work and why is the most used text processor in the world?
One of the great advantages of Microsoft Word is that even being one of the most powerful programs to write texts, it is also one of the simplest to use.This is due to its large extent to a very clear and intuitive interface, which facilitates the rapid access to all the characteristics of the program.
To create a Word document, first of all it is necessary to open the application.By default a blank page will be accessed from which you can shape your text.If on the contrary you already have the application open, click on the “File” button and select the “New” option.Already on the text creation screen select the “Blank document” option to start working with Word.
If you want to generate a specific type of document, you may want to use the templates that the program incorporates.Word includes a good selection of them, although you can also download them and import them easily from the Internet.To open a Word template simply click on the "File" button and select the "New" option.Already in this new window a selection will appear with all the templates installed in the program.
Once with your document or template on screen, write the text you want in the work area.On it you will find the main text format options (source, size, bold, italics and underlined) to edit this text and give it the appearance you want.After finishing the writing, click on the “File” option followed by “Save” or simply click the disk -shaped button that you will find in the Word fast options panel (you will find it at the top of the screen)
As you have seen, creating a text in Word will not take you just a few minutes.But that is not all, because the format of documents generated by this program has become a standard for the sector.That is why it is one of the most used applications today.
Advantages of using Word
Microsoft Word is a fairly expensive payment program and therefore, many potential users wonder if it is really worth acquiring Office to create their documents or should simply make use of some of their free alternatives.To help you solve this question, we will review the advantages of using Word.
In your business
As part of Microsoft Office, Word is an essential program for work environments.This allows you to create documents and reports quickly and effectively, in addition to being able to share with the rest of employees and work teams, avoiding any incompatibility problem.In addition, Word offers a complete selection of workforce for work and optimized business purposes, becoming a perfect ally for the proper functioning of a company.
In the education sector
If you are an institute student, university or dedicate yourself to the school world, you will often need to write documents to deliver to teachers and students.Word is one of the most used programs in this area thanks to its broad compatibility of files and due to its ease of use.It is also an excellent tool to design documents or make use of your predetermined templates for educational use.It is not about missing that to facilitate their access to students, there is a Word Simplified and highly competitive version so that they can acquire the program without problem.
In the home
Word is also an excellent tool to perform all kinds of varied tasks for personal use.For example, thanks to this text processor and its templates you can create cards, congratulations, recipe books, certificates, reminders and endless documents that will not only allow you to save time, but also facilitate your day to day.
How to edit the structure of a document in Word
Once a text is written in Word, you may need to edit it to improve its appearance.To do this, the program includes a series of functions with which to achieve it quickly and easily.Under these lines we show you how to use them.
What is and how to create tabs in Word
When we talk about tabs we refer to the location in the text in which the cursor stops after pressing the "Tab" key.These are really useful when editing a text because they allow us to align it quickly and easily with just pressing a button.
To create a tabulation in Word, first of all it is to ensure that the document rule is visible on the screen.To do this, click on the “Vista” option and, once the drop -down menu is opened, select the “Rule” button.
After that, select the paragraph that you want to tabulate and move the tabulation icon that you will find in the upper left of the screen, right next to the rule.Slide the button and put it in the place where you want to establish the tabulation point.After releasing it, the paragraph will adapt to the selected tabulation.
Once this process is finished, provided you press the "Tab" key you will get the cursor to be located exactly in the place indicated by the tabulation icon.As simple as that!
What is and how to adjust the bleeding in Word
Sangria is a key element time to structure any text or document.This allows to move a text paragraph to the right or to the left, thus ensuring that he will have the appearance you want.
Adjusting the bleeding or indenting a text in Microsoft Word is, fortunately, a very simple process.To do this, you will first need to visualize the document rule by clicking the “Vista” option followed by “Rule”.
After that, simply slide the first -line bleeding icon to mark the location of the first line of the text paragraphs.If you don't know what looks, don't worry, we show you under these lines.
Next, slide the French bleeding icon to mark the alignment of the other text paragraphs, with the exception of the first.If you don't know how to locate it, you will find it under these lines.
Once these steps have been taken, all the written paragraphs and that you write from this moment will fit the selected bleeding.If you prefer, you can also easily and much more precisely adjust the bleeding of the document by selecting the “page design” option and then introducing the measure in CM into the “Apply Sangria” section.
What is and how to modify the spoiled in Word
As the name implies, the line spacing defines the space between lines of a paragraph that shows a document.This is especially important in work -type texts and reports in the university environment, where each text is required to have concrete source, size and space characteristics.
To adjust the line spot, first of all click on the “Start” tab and select the space option within the “Paragraph” group.This has the appearance of four horizontal lines with two arrows pointing to the north and south next to them.Once the button is pressed, a drop -down menu will appear with the default spacing values offered by Word.Select the one that fits your needs.
If you want to customize the value, click on the “Line Plate Options” button and introduce the distance between lines that your text needs.As simple as that!
Guides, tutorials and tips to get the most out of Word
Now that you know how to create documents and dominate Word's basic editing functions, it is time to learn about its most advanced tools.To do this, we have compiled the best office tutorials where you will find guides and advice with which you will not only learn to use Word as a professional, but you will also manage to solve your most common mistakes. We hope to help you!
Advanced Word tools and functions
Word is a versatile office program with which you will not only edit texts, but also create endless professional documents in the blink of an eye.While we have taught you the basic functions to generate a text and edit its structure, there are many other advanced options that any user of this text processor should dominate.You will find them under these lines.
How to recover and protect Word files
It has happened to us all that, after finishing a document, without wanting to lose all our work by closing the program unintentionally.Word offers the possibility of recovering your files even if you forgot to click on the button to save the text.Would you like to know how?
How to use Word Online
Aware that for many the price of Word and Office can be prohibitive, Microsoft offers a free version of the text processor to use online.Under these lines we show you how to start using Word online.
Tricks to increase your productivity
Whether you use your text processor to work or study, you will know that time is gold.That is why it is important to know all Word's tricks and shortcuts to improve your productivity and thus get more time to devote to the rest of your chores.Under these lines you will find a selection of tricks with which you can get it.
Word error solution
Like every program, MS Word is not infallible and on more than one occasion it is likely to have surprised you with some other error message.Would you like to know how to easily solve the most common?We help you under these lines.
We hope that our basic Word guide for beginners has helped you.Is there any program of the program that you do not know how you work and need our help?Let it know in the comments section!